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How to prepare certified copies of documents

by Chris Lang on August 19, 2008

It can happen that in the house buying process you will be required to produce certified copies of certain documents – and many people are unsure what that means. Whenever you are being asked for a certified copy of a document, here is exactly what you need to do:

1. Make a photocopy of that document

2. Take both the original and the photocopy to any of the following people:

  • legal practitioner
  • Justice of the Peace (JP)
  • Magistrate
  • notary public
  • police officer
  • dentist
  • veterinary practitioner
  • pharmacist
  • Certified Practising Accountant
  • Member of Parliament
  • a minister of religion
  • medical practitioner
  • officer of the SRO

3. Ask them to certify the photocopy by writing the following statement on it: “I certify that I have sighted the original document and this is a true copy of it“. They also need to write their name, title, registration number (where applicable), sign and date on it.

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